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Spreadsheets vs. Accounting Software: Which Delivers Faster Month‑End Close?

  • Agnes Lee
  • Jun 9
  • 2 min read

Spreadsheets vs Accounting Software—Why SQL Account Wins the Month‑End RaceMeta description: Still wrangling Excel at month‑end? See how SQL Account slashes close time, boosts accuracy, and lets Singapore SMEs focus on growth, not data chaos.


Introduction: Excel Fatigue Is Real

Every SME reaches that point where manual spreadsheets feel like whack‑a‑mole one error pops up just as you smack down another. Closing the books drags on, late nights multiply, and management decisions stall. Enter SQL Account, a purpose‑built accounting platform that turns month‑end chaos into a streamlined checklist.



TL;DR Cheat Sheet

Month‑End Task

Spreadsheets (Excel/Google Sheets)

SQL Account

Data entry & consolidation

Manual copy‑paste; prone to version conflicts

Integrated ledgers auto‑post every transaction

GST & Audit trails

Formulas everywhere, limited traceability

One‑click IRAS GST F5 reports with drill‑down

Error checking

Conditional formatting at best

Built‑in validation stops invalid entries upfront

Close cycle time

5‑10 days (or more)

1‑3 days, even for high‑volume traders

1. Automated Double‑Entry Beats Manual Copy‑Paste

Spreadsheets: Every sales invoice, purchase bill, and journal needs to be keyed—once wrong, always wrong unless somebody spots it.

SQL Account: Double‑entry posting happens the moment a document is saved. No re‑typing, no formula chains. Your trial balance is always live.

Quick Win: Cut data entry time by up to 70 % and eliminate formula mislinks.

2. Real‑Time Dashboards vs. Static Sheets

  • Excel: Yesterday’s numbers after countless refreshes.

  • SQL Account: Live P&L, cashflow, and aging summaries the moment a transaction posts, letting you spot issues before month‑end.


3. GST Filing in Minutes, Not Days

Excel formulas break easily, and IRAS penalties hurt. SQL Account generates compliant F5 reports, tracks adjustments, and stores non‑erasable audit trails—peace of mind when auditors call.


4. Error‑Proof Validation at the Source

Spreadsheets can’t always stop typos—just hide them. SQL Account validates GL codes, tax rates, and posting periods the moment you click Save, so mistakes never snowball.


5. Collaboration Without Version Nightmares

Forget emailing V12_Final_ReallyFinal.xlsx. SQL Account stores everything in one database, with user roles and history logs. Your team can work concurrently without overwriting each other’s work.


6. Time & Cost Savings You Can Measure

Metric

Typical Spreadsheet SME

After Switching to SQL Account

Month‑end cycle

8 working days

2 working days

Data entry hours

120 hrs/month

40 hrs/month

Error correction cost

$3,000+/year

<$500/year

Estimation based on client's feedback

Implementation: Easier Than You Think

  • Database setup handled by Apscom Solutions—you just learn the ropes.

  • We import your customers, suppliers, and inventory listings so you start with clean, familiar data.

  • Hands‑on training (Zoom Webinar or Zoom 1 to 1 Training ) gets your team closing faster from month one.


Final Verdict: SQL Account Wins by a Mile

If your month‑end close feels like groundhog day, it’s time to graduate from spreadsheets. SQL Account automates the grind, safeguards compliance, and turns financial data into timely insight—freeing you to grow the business.


👉 Ready to slash your close time?







 
 
 

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